Check with seller [Hồ Chí Minh] Operations Executive

Tuyển dụng, việc làm Hồ Chí Minh Operations Executive
Thông báo tuyển dụng Operations Executive
Chi tiết công việc

Thu nhập:
Cạnh tranh
Loại hình:
Toàn thời gian





Chức vụ:
Nhân viên
invoices
logistics
english
word
Mô tả công việc
Mô tả Công việc
To provide proactive Operations & Admin Support assist the BLA Australia office with vessel agency tasks, freight forwarding, and invoice documentation.
This role involves close coordination with vendors, making proposals, and internal colleagues, primarily through email and phone communications, and requires accurate handling of documentation, invoicing, and cost control systems.
1. Vessel Agency & Operational Support
Coordinate with Australian vendors, authorities, and internal staff via email and phone.
Manage and coordinate husbandry requirements for vessels at port.
Provide support for crew changes including making hotel bookings and transfer/vehicle arrangements.
Handle cargo call arrangements, documentation, and scheduling.
Maintain organised records of vessel activities and documentation.
2. Documentation & Data Entry
Upload and categorize vendor invoices in the correct vessel folders on SharePoint.
Enter and track invoices in Xero, ensuring accuracy and timely registration.
Input and submit Final Disbursement Accounts (FDA) in the internal system (Port360).
Record FDA balances in both Xero and the Port Call Register (Excel via SharePoint).
3. Freight Forwarding & Logistics Coordination
Prepare and manage freight forwarding quotations, proposals, and cost sheets tailored to customer needs.
Liaise with shipping lines, transport providers, customs brokers, and warehouses to source accurate rates and availability.
Support the coordination of international and domestic shipments, including booking, tracking, and resolving delays or issues.
Ensure accurate documentation for freight movements (e.g., commercial invoices, packing lists, bills of lading).
Assist in managing vendor performance and ensuring cost efficiency in logistics solutions.
Maintain databases of freight rates and logistics service providers for easy access and quotation accuracy.
4. Invoicing & Financial Administration
Assist in the preparation of accurate and timely customer invoices for port and logistics services.
Track approvals and follow up with internal teams and clients as necessary.
Support financial reporting, reconciliation, and internal controls related to invoicing and vendor payments.
Yêu cầu
Yêu Cầu Công Việc
· Preferred to hold a diploma or degree in a business or related subject.
· Strong interpersonal, communication, planning and organizational skills.
· Be able to focus on details for long period of time.
· Must be fluent in English, written and spoken.
· Solid knowledge of shipping documents and freight forwarding procedures.
· Strong written and verbal communication skills.
· Must have a good working knowledge of MS Office, Word, Excel, MS Project.
· Have a supportive personality along with positive attitude.
· Be proactive and willingness to learn.
Quyền lợi
Chế độ bảo hiểm
Du Lịch
Chế độ thưởng
Chăm sóc sức khỏe
Đào tạo
Tăng lương
Thông tin chung
Thu nhập: Cạnh tranh
Nơi làm việc
The Landmark Tower, 5B Ton Duc Thang St., Ben Nghe ward, district 1, HCMC
Cách thức ứng tuyển
Ứng viên nộp hồ sơ trực tuyến bằng cách bấm nút
Ứng tuyển
bên dưới:
Các thông tin được cung cấp chỉ nhằm mục đích cho người dùng tham khảo, edunet không đại diện và không có sự liên quan tới doanh nghiệp
ben line agencies (vietnam)
trong các hoạt động tuyển dụng. Các thông tin bản quyền, nhãn hiệu hoặc bất kỳ quyền sở hữu trí tuệ nào liên quan đến nội dung, thương hiệu hay hình ảnh doanh nghiệp này không thuộc sở hữu của edunet.
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